[Ponte Alto] URGENT Pennsic Encampment News

[Irwin]

Please spread the news of this announcement. If you know of folks who plan on camping with the Barony who may not be on this mailing list or does not have Internet access, please forward this message.  If you are holding a meeting or practice this week please ask all attendees to check Ponte Alto mailing list for this important information. http://seahorse.atlantia.sca.org/mailman/listinfo/ponte-alto


LAND OVERRUNS

Based on the 14 currently registered campers we have an overrun of 639 sq ft. Every camper except the one person registered in a hotel is over their square footage allotment.

Back in February we had a head count of 10 people who would be camping in hotels. Their square footage was to be alloted to our encampment.
It was thought that we would be able to cover any overages. Since that time some plans have changed. Currently we have only one person registered in a hotel. 

I apologize for any confusion this may cause. We made an assumption back in February that has not panned out at this point in time. I am figuring this out as I go along. I hope to put together some guidlines for next year so that things may go smoother.

At the Baronial meeting last night it was decided that each tent site MUST purchase enough space to cover their foot print.  To do this you will need to register enough ghost campers to cover your footprint. If you only need a little space, you can share the ghost's space with other campers. If you do not register enough campers to cover your footprint there is a possibility we may not be able to accomodate you.

Ghost Campers do not have a land set aside for common ground. Ghost campers space is 250 sq. ft.

If you have already registered, you can find out how much your overrun is here: http://pontealto.atlantia.sca.org/pennsic/campers.php
You will also be able to see who has extra space to help you meet your square footage.

To determine your footprint: http://pontealto.atlantia.sca.org/pennsic/calculate.php


REGISTERING WITH THE BARONY

If you want to camp with the Barony you MUST register with us. PLEASE REGISTER IMMEDIATELY. Even if you have not registered with Pennsic, register with us. Even if you plan to stay in a hotel. The deadline is June 1st. Many folks will be away at Sapphire this weekend or away for the holiday. There will be little or no time to add a ghost if you need extra space. 

If you do not yet have a PENN Number, enter 000.000 for each camper when you fill out this portion of the Barony Registration Form.

If you have a PENN Number be sure to include the period it contains. ex. 1234.567 not 1234567



IF YOU HAVE QUESTIONS PLEASE TELEPHONE ME. Email takes longer and we are short on time.
Perronelle (Debbie Irwin) 703-455-0298.  I may be away on Saturday but leave a name and phone number for me to contact. And, please state your name and number slowly and clearly.

YIS

Perronelle


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