[Ponte Alto] Please Read! Another Possible Indoor Site For BaronialActivities

[Max Nelson]

Anne:

The fighters have *committed* to providing half of the required  
funds.  Regardless of participation, some of us in the command staff  
have decided we would personally provide whatever funds were necessary  
to make-up whatever short-falls might occur to ensure we reach the 50%  
mark, regardless (we are that committed to the need for an indoor site  
for the Barony, and we are that certain that we will get significant  
turnout for the practices).  In point of fact, we feel that once the  
indoor practices get rolling, we will get significant participation  
from outside the Barony and will have donations well beyond the 50%  
mark.

I believe we need to sign a month-to-month agreement with the school.   
We can thus sign-up for the first month, then the second month, then  
the third month.  Naturally, we need to sign the agreements a bit  
before the month begins (though we probably can get some slack for  
January, given the holidays and such).

The Barony would be financially liable for the month, though the  
Senior fighters of the Barony (e.g., myself, Sir Thomas, etc...) have  
agreed that regardless of participation we would provide the 50%  
donation.  So that is, in fact, a promise for which you can hold us  
liable and not a "promise".

The need is immediately immediate because Winter is upon us, we can no  
longer effectively use our outdoor site, and if we want to secure the  
indoor site for January we need to let the school know "immediately"  
because we should've actually let them know some days ago, but have  
some slack still.... if we wait much longer we will lose the entire  
month of January and all of the momentum and enthusiasm we have built- 
up.

We could act provisionally on the first month and then take a full  
vote of the Barony at a meeting for the other two months at the next  
Baronial meeting.  But we need emergency action for January.

We have sufficient administrative resources for collecting the  
donations.  As to forwarding to the Exchequer within 14 days, is it  
allowable to forward by mail (in which case we can easily do that once  
we get an address) or we can simply drop it off at a location and time  
of their preference -- won't be a problem at all.

Siege and Archery, sadly not (though of course our friends and allies  
in Stierbach are all set and able for Archery!)... but we *strongly*  
hope that dancers, artisans, fencers, singers, and whomever else wants  
will come out and take advantage of the space for weekend Winter  
activities!!!  We can even work dance practice into our fighter  
practice to make sure our fighters get some dance learning' into  
'em!!!  ;)

Hope that helps clarify.

If there are any other questions, let me know!!!

In Service,

Baron Max Von Halstern

On Dec 21, 2007, at 6:09 PM, Barbara wrote:

> Hi, I'm not an officer, but I have a few thoughts and questions from  
> over
> here in the back seats.
>
> First thought is: the barony has money, and we don't build it up  
> just to sit
> on; we want to use it for something that helps the group and  
> furthers our
> educational mission. But my second thought is:  $130 a week would  
> deplete
> that money at a rapid pace.
>
> Lets see...the financial liability would be anywhere from:  $520  
> (Half of
> $130 * 8 weeks) TO $1560 (worst case, with no donations, of $130 * 12
> weeks). Is that accurate?
>
> That's a lot of silent auction receipts.  I'm sure that we who  
> helped raise
> the money for the barony really WANT to support the fighters and  
> have a
> well-recognized army; on the other hand, that fighting community was
> represented by only a small handful last weekend when we were  
> raising money,
> and support should be two-way, in my opinion.
>
> Still, promises of donations were mentioned.  Which leads to my  
> questions
> about the mechanisms of this:
>
> - What kind of contract needs to be signed?  (Remember that only  
> seneschals
> can sign contracts)  For how long a commitment is required?
> - Regardless of promises of donations, the barony would still be  
> responsible
> for financial obligations listed in the contract, yes?
> - How "immediate" is the immediate answer needed?  And what is  
> driving the
> need for an immediate answer?  It is always a concern when the  
> Emergency
> Financial Committee needs to make a decision, rather than allowing the
> regular process to be worked through and voted on at the barony  
> meeting.
> - Is there possibilities for a provisional approval for a limited  
> time by
> the emergency financial committee, pending a longer-term decision  
> based on a
> full vote at a barony meeting.
> - Do you have a plan for collecting donations at the practices?   
> Note that
> per society/kingdom laws and policies that:
> a) anyone collecting SCA money must be at least 18 and be an SCA  
> member
> b) money needs to be deposited within 14 days
> c) money can not be deposited into a personal account and then  
> forwarded -
> it must go into the group account.
>
> I doubt that the exchequer is going to want to commit to being at  
> every
> practice, so someone is going to have to be responsible for getting  
> the
> funds to the exchequer on a regular basis, and a form of check/ 
> balance needs
> to be set up, not unlike we do for managing the an event's cash box.
>
> I want to be clear that I'm NOT against doing this.  I just want to  
> make
> sure that decision makers have a clear understanding of all the  
> facts and
> implications, and that YOU have a clear understanding of what you're  
> getting
> yourself into too!
>
> (Gee...I don't suppose they have enough room for siege?   Combat  
> archery?
> No, I didn't think so. <pout>)
>
> Mistress Anne of Carthew
> OL, OP
>
> -----Original Message-----
> From: ponte-alto-bounces at atlantia.sca.org
> [mailto:ponte-alto-bounces at atlantia.sca.org] On Behalf Of
> ladykatharina at verizon.net
> Sent: Friday, December 21, 2007 3:53 PM
> To: ponte-alto at atlantia.sca.org
> Subject: [Ponte Alto] Please Read! Another Possible Indoor Site For
> BaronialActivities
>
> Greetings unto the Populace!
>
> The Barony has been offered an excellent opportunity by the generous  
> folks
> at the Lemon Road Elementary School to make that site available to the
> Barony for any Sunday afternoon activities we might be interested in  
> having
> weekly during the Winter.
>
> As we hope many of you know, our weekly fighting practices have become
> increasingly attended and the Barony has been taking an increasingly
> important role in the Northern Region Army – in fact, at Kingdom  
> Crusades,
> the Baronial fighting unit formed the bulwark of the Northern Army
> contingent.
>
> We would like to take the opportunity afforded by the Lemon Road  
> school’s
> offer to continue our ability to train the Baronial fighters and  
> melee unit
> throughout the Winter and to even potentially offer our indoor site  
> to the
> greater Northern Army for some practices during the Winter.   
> Naturally, we
> would also like to have the broader Baronial community take  
> advantage of the
> School’s offer, as well, and would like to have the dancing,  
> fencing,
> chorale and other active communities take part in the facilities  
> offered.
>
> Thus, the fighters of the heavy weapons practice would like to  
> propose to
> the barony that the school facilities at Lemon Road Elementary  
> School be
> rented on Sundays for an 8 to 12 week period (depending on interest  
> and
> weather) in order to begin melee training.  The cost would be  
> approximately
> $130 a week for a 4 hour period (the shortest available). The  
> fighters have
> agreed to pay a significant portion of the expenses by themselves  
> providing
> a $5.00 "donation" each per week for the use. We are figuring we  
> will have
> about 10-14 fighters per week in the beginning but believe interest  
> might
> grow outside the barony after word gets out.
>
> What we are asking the Barony to consider is, to pay up to half the  
> expense
> of the facility.  If we get enough fighters and or others showing  
> up, the
> cost to the barony would be less. If too few fighters show up, a  
> group of
> the senior fighters and knights will cover the short fall.
>
> As mentioned, we sincerely wish to open the site to other  
> activities, i.e.
> dance, fencing, etc.  The gym has a stage area just off the main  
> floor which
> would be suitable to a variety of activities.  This site could also  
> be used
> for a newcomers’ event.  Various interest groups witin the barony  
> can meet
> and greet newcomers and display their activity.
>
> We need to make a decision immediately, so we are calling for a  
> discussion
> on this list leading to immediate action by the Barony so we may let  
> the
> School know of our decision and, hopefully, begin taking advantage  
> of their
> generous offer for the significant benefit of our Barony.
>
> In service and gratitude,
>
> Sir Strykar
> Mistress Cunen
> Sir Thomas
> Sir Guy, OP
> Sir Strykar
> Sir Brian
> Sir Michael
> Sir Grethferth
> Baron Max von Halstren
> Lord Gunnar
> Lady Katharina
> Lady Marie Therese
> Lord Jurgen
> Lord Connor
>
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