[Ponte Alto] Officer report/letter from the Chancellor of the Exchequer

[Melanie / Millicent]

Greetings to the Populace of Ponte Alto and our noble Chroniclers from
Lady Millicent Chandler:

The Society Exchequer attended Atlantia's Unevent and stressed the
importance of verifying that all branch checks are compliant to
Society policy by stating that the account name includes "SCA, Inc."
and that the check must require two signatures to be valid. I am happy
to report that our branch checks are indeed compliant.
--
Atlantian branch exchequers are to use the Atlantian version 1.1
report forms for fourth quarter 2005 and 2005 Domesday reports. Fourth
quarter and Domesday are due January 31, 2006.
--
Clarification of "fund-raising" was provided so the branch exchequers
would know how to designate those monies:
1) Non-medieval activities such as carwashes count as External Fundraising.
2) Medieval activities such as demos, events (donation for entrance),
bake sales at events, silent auctions at events count as Internal
Fundraising.
3) Someone gives us money just because we're swell counts as a Donation.
Stale checks count as Direct Contributions.

It appears that many branch exchequers have been adding fundraising
monies to the event reports and noting those monies as Income. This is
incorrect. Those monies are to be reported as one of the three classes
of funds raised listed above. As such, I will be revamping a few event
reports from this past year before I compile the Domesday. It will not
change the amount of money Ponte Alto has in the bank, but it will
change the locations of those funds on the reports.
--
Advertising income has been okayed by the Kingdom Exchequer; branch
chroniclers has final say over the content of advertising booklets. I
do not see this being something Ponte Alto will need to worry about in
the short term as we don't host much in the way of merchant-heavy
events.
--
The forgiveness of bad debts must be approved by the financial committee.
--
In the coming year, I want to make this office much more transparent.
Financial reports will be published in the Il Tempo and on the Ponte
Alto website.

As always, if you would like to see the books or would like more
information about the Exchequer office, I will happily schedule time
to meet with you and answer your questions. This is your money! I am
merely the steward.

Wishing each and every one of you a blessed holiday season,

Lady Millicent Chandler
Chancellor of the Exchequer

--
Melanie Cozad                 melaniesuzanne at gmail.com
~ Lady Millicent Chandler (formerly Melissent d'Artois) ~
                ~ Chancellor of the Exchequer ~
        ~ Barony of Ponte Alto, Kingdom of Atlantia ~