[Ponte Alto] Fwd: Please Read! Another Possible Indoor Site For BaronialActivities

[guylestran at aol.com]

I would be happy to put up another $100 a month to make it easier for 
the barony to support this, in addition to what I would donate as a 
normal fighter.  This is a good chance for a little bit of communty 
within the Barony that I would welcome.  Since I have gotten here I've 
always hated having practices and the social time that follows them at 
different locations for the different communities inthe barony.

Sir Guy

"Knighthood Is Only The Beginning."


-----Original Message-----
From: thrid at aol.com
To: ponte-alto at atlantia.sca.org
Sent: Sat, 22 Dec 2007 9:58 am
Subject: [Ponte Alto] Fwd: Please Read! Another Possible Indoor Site 
For BaronialActivities

To All,



As Max has indicated, A group of the senior fighters and knights have 
pledged to cover up to half of the cost of the site; therefor the 
financial liability to the Barony would be approximately $260 per 
month.  If the activity has no traction after two months, we will not 
continue with the site.  We are planning to invite fighters from other 
groups.  Max has indicated he thinks he can get a group from the East 
to come down for a practice or two.  As you can see by the names listed 
in the original posting, we have some commitment to the project.  All 
of those people have indicated they will support the venture.  Since 
yesterday, I have heard from a few other fighters not listed that they 
too will support this activity. 



The arrangements with the school are. we can use the school on the 
weekend; however, we have to pay a janitorial fee of $32 per hour with 
a minimum of 4 hours.  We are hoping that this site on the weekends 
might encourage other interest groups to come out and make use of it.  
The site would work for the fencers, dancing, A&S activities, or 
general socializing and recruitment.



Actual combat archery and siege weapons clearly will not work inside 
the gym (at least without causing great damage); however, the site is 
suitable for those interested in siege and combat archery to help plan 
for Pennsic and coordinate with the heavy fighter unit. The heavy 
fighters would love to coordinate with the siege and archers, help them 
obtain armor they may need and plan battle tactics.

We as a Barony do not get a chance to get together as a whole group too 
often.  Mostly only at monthly business meetings an hour a month and at 
a few local events. I liked the picnic in the Park practices we use to 
have because it brought out a large diverse group to the park which 
were able to get to know each other and have fun.  It is my home this 
practice site, for a few months, will be an opportunity for the Barony 
to interact during a period of time when the weather would normally 
have us shut in.



Thomas of Calais







-----Original Message-----

From: dcadenise at aol.com

To: thrid at aol.com

Sent: Sat, 22 Dec 2007 9:14 am

Subject: Fwd: [Ponte Alto] Please Read! Another Possible Indoor Site 
For BaronialActivities











-----Original Message-----

From: Max Nelson maxntropy at worldnet.att.net>

To: The Barony of Ponte Alto ponte-alto at atlantia.sca.org>

Sent: Fri, 21 Dec 2007 7:19 pm

Subject: Re: [Ponte Alto] Please Read! Another Possible Indoor Site For 
BaronialActivities





Anne:

The fighters have *committed* to providing half of the required
funds.  Regardless of participation, some of us in the command staff
have decided we would personally provide whatever funds were necessary
to make-up whatever short-falls might occur to ensure we reach the 50%
mark, regardless (we are that committed to the need for an indoor site
for the Barony, and we are that certain that we will get significant
turnout for the practices).  In point of fact, we feel that once the
indoor practices get rolling, we will get significant participation
from outside the Barony and will have donations well beyond the 50%
mark.

I believe we need to sign a month-to-month agreement with the school.
We can thus sign-up for the first month, then the second month, then
the third month.  Naturally, we need to sign the agreements a bit
before the month begins (though we probably can get some slack for
January, given the holidays and such).

The Barony would be financially liable for the month, though the
Senior fighters of the Barony (e.g., myself, Sir Thomas, etc...) have
agreed that regardless of participation we would provide the 50%
donation.  So that is, in fact, a promise for which you can hold us
liable and not a "promise".

The need is immediately immediate because Winter is upon us, we can no
longer effectively use our outdoor site, and if we want to secure the
indoor site for January we need to let the school know "immediately"
because we should've actually let them know some days ago, but have
some slack still.... if we wait much longer we will lose the entire
month of January and all of the momentum and enthusiasm we have built-
up.

We could act provisionally on the first month and then take a full
vote of the Barony at a meeting for the other two months at the next
Baronial meeting.  But we need emergency action for January.

We have sufficient administrative resources for collecting the
donations.  As to forwarding to the Exchequer within 14 days, is it
allowable to forward by mail (in which case we can easily do that once
we get an address) or we can simply drop it off at a location and time
of their preference -- won't be a problem at all.

Siege and Archery, sadly not (though of course our friends and allies
in Stierbach are all set and able for Archery!)... but we *strongly*
hope that dancers, artisans, fencers, singers, and whomever else wants
will come out and take advantage of the space for weekend Winter
activities!!!  We can even work dance practice into our fighter
practice to make sure our fighters get some dance learning' into
'em!!!  ;)

Hope that helps clarify.

If there are any other questions, let me know!!!

In Service,

Baron Max Von Halstern

On Dec 21, 2007, at 6:09 PM, Barbara wrote:

> Hi, I'm not an officer, but I have a few thoughts and questions from
> over
> here in the back seats.
>
> First thought is: the barony has money, and we don't build it up
> just to sit
> on; we want to use it for something that helps the group and
> furthers our
> educational mission. But my second thought is:  $130 a week would
> deplete
> that money at a rapid pace.
>
> Lets see...the financial liability would be anywhere from:  $520
> (Half of
> $130 * 8 weeks) TO $1560 (worst case, with no donations, of $130 * 12
> weeks). Is that accurate?
>
> That's a lot of silent auction receipts.  I'm sure that we who
> helped raise
> the money for the barony really WANT to support the fighters and
> have a
> well-recognized army; on the other hand, that fighting community was
> represented by only a small handful last weekend when we were
> raising money,
> and support should be two-way, in my opinion.
>
> Still, promises of donations were mentioned.  Which leads to my
> questions
> about the mechanisms of this:
>
> - What kind of contract needs to be signed?  (Remember that only
> seneschals
> can sign contracts)  For how long a commitment is required?
> - Regardless of promises of donations, the barony would still be
> responsible
> for financial obligations listed in the contract, yes?
> - How "immediate" is the immediate answer needed?  And what is
> driving the
> need for an immediate answer?  It is always a concern when the
> Emergency
> Financial Committee needs to make a decision, rather than allowing the
> regular process to be worked through and voted on at the barony
> meeting.
> - Is there possibilities for a provisional approval for a limited
> time by
> the emergency financial committee, pending a longer-term decision
> based on a
> full vote at a barony meeting.
> - Do you have a plan for collecting donations at the practices?
> Note that
> per society/kingdom laws and policies that:
> a) anyone collecting SCA money must be at least 18 and be an SCA
> member
> b) money needs to be deposited within 14 days
> c) money can not be deposited into a personal account and then
> forwarded -
> it must go into the group account.
>
> I doubt that the exchequer is going to want to commit to being at
> every
> practice, so someone is going to have to be responsible for getting
> the
> funds to the exchequer on a regular basis, and a form of check/
> balance needs
> to be set up, not unlike we do for managing the an event's cash box.
>
> I want to be clear that I'm NOT against doing this.  I just want to
> make
> sure that decision makers have a clear understanding of all the
> facts and
> implications, and that YOU have a clear understanding of what you're
> getting
> yourself into too!
>
> (Gee...I don't suppose they have enough room for siege?   Combat
> archery?
> No, I didn't think so. )
>
> Mistress Anne of Carthew
> OL, OP
>
> -----Original Message-----
> From: ponte-alto-bounces at atlantia.sca.org
> [mailto:ponte-alto-bounces at atlantia.sca.org] On Behalf Of
> ladykatharina at verizon.net
> Sent: Friday, December 21, 2007 3:53 PM
> To: ponte-alto at atlantia.sca.org
> Subject: [Ponte Alto] Please Read! Another Possible Indoor Site For
> BaronialActivities
>
> Greetings unto the Populace!
>
> The Barony has been offered an excellent opportunity by the generous
> folks
> at the Lemon Road Elementary School to make that site available to the
> Barony for any Sunday afternoon activities we might be interested in
> having
> weekly during the Winter.
>
> As we hope many of you know, our weekly fighting practices have become
> increasingly attended and the Barony has been taking an increasingly
> important role in the Northern Region Army  in fact, at Kingdom
> Crusades,
> the Baronial fighting unit formed the bulwark of the Northern Army
> contingent.
>
> We would like to take the opportunity afforded by the Lemon Road
> schools
> offer to continue our ability to train the Baronial fighters and
> melee unit
> throughout the Winter and to even potentially offer our indoor site
> to the
> greater Northern Army for some practices during the Winter.
> Naturally, we
> would also like to have the broader Baronial community take
> advantage of the
> Schools offer, as well, and would like to have the dancing,
> fencing,
> chorale and other active communities take part in the facilities
> offered.
>
> Thus, the fighters of the heavy weapons practice would like to
> propose to
> the barony that the school facilities at Lemon Road Elementary
> School be
> rented on Sundays for an 8 to 12 week period (depending on interest
> and
> weather) in order to begin melee training.  The cost would be
> approximately
> $130 a week for a 4 hour period (the shortest available). The
> fighters have
> agreed to pay a significant portion of the expenses by themselves
> providing
> a $5.00 "donation" each per week for the use. We are figuring we
> will have
> about 10-14 fighters per week in the beginning but believe interest
> might
> grow outside the barony after word gets out.
>
> What we are asking the Barony to consider is, to pay up to half the
> expense
> of the facility.  If we get enough fighters and or others showing
> up, the
> cost to the barony would be less. If too few fighters show up, a
> group of
> the senior fighters and knights will cover the short fall.
>
> As mentioned, we sincerely wish to open the site to other
> activities, i.e.
> dance, fencing, etc.  The gym has a stage area just off the main
> floor which
> would be suitable to a variety of activities.  This site could also
> be used
> for a newcomers event.  Various interest groups witin the barony
> can meet
> and greet newcomers and display their activity.
>
> We need to make a decision immediately, so we are calling for a
> discussion
> on this list leading to immediate action by the Barony so we may let
> the
> School know of our decision and, hopefully, begin taking advantage
> of their
> generous offer for the significant benefit of our Barony.
>
> In service and gratitude,
>
> Sir Strykar
> Mistress Cunen
> Sir Thomas
> Sir Guy, OP
> Sir Strykar
> Sir Brian
> Sir Michael
> Sir Grethferth
> Baron Max von Halstren
> Lord Gunnar
> Lady Katharina
> Lady Marie Therese
> Lord Jurgen
> Lord Connor
>
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