[Ponte Alto] Proper Procedures for Financial Commitments

[thrid at aol.com]

Excuse me, I?incorrectly posted prior to e-mail before completing it.

Your Excellency,

As we have tried to?lay out the proposal before, we are looking at 3 separate monthly contracts with the School.? Each?contract, for one month's use of the site,?would be committing members of the Barony to $520.? If after one month, the plan is a total failure,?we can decide not to renew it.? I don't believe a commitment from the Barony of $520, especially when a large potion of it will be coming from the individual resources of its members is beyond the scope of the financial committee.? 

>From what I can tell, based on the financial commitments of the three of the people (including my self) who have posted?there is already a minimum of?a $300 per month commitment to see the barony does not take a lost.? In addition, as I have previously state, If need be, I am willing to?deposit $920 into barony's funds to ensure the barony takes no financial loss.

I apologize for the frantic pace of this discussion.? The fighters at our practice have developed some momentum and do not look forward to the lack of activity during the winter months.? In addition, many of us at the practice?felt that obtaining the site might be a good opportunity for others in the Barony to make use of it.? 

The issues which have been raised against obtaining the site have been: 

1) The amount of?financial to risk?the Barony, which?I have repeatedly tried to show, is not very much.

2) The fact this has not been raised at a Baronial meeting and run through the normal channels.? Clearly this would have been the preferred method of handling this proposal. I apologize this has not been placed in front of the barony through this method. The opportunity and the commitment from the fighting community came after the?last meeting and?with no meeting in?December?this was the only forum left to us.?I believe however, this forum does give members of the barony a chance?for thoughtful consideration and debate.??With a one month financial commitment from the barony being so little, I believe?the financial committee, with the general consent of the barony, has it within its power to decide to help fund the project. What we are looking for is the general consent of the barony.

3) That the fighters "pledge"?are not worth much to the barony and the Barony it's self is taking all the risk.? The first time this was raised, the Max explained this was a real financial commitment on our part and not some hollow words.? The second time this concern was brought up I found offensive to myself and to the fighting community in general.

When I first propose this idea a few days ago, I was expecting the negative comments to be:?This plan would not work; there is not enough interest in the Barony; and you will not get enough people willing to pay.?For these were my concerns. 

I am surprised and happy?have not seen any of these comments made by the members.? In fact,?my own concerns and doubts have been greatly alleviated by the strong statements of both a personal and financial commitment by members of this Barony.

The Barony has a solid financial policy for which we all should be proud of.? We have always made our decisions, as a group, based on a sound argument?with a good debate.? 

It is the fighters desire to place this before the barony for debate, at to work within the framework of the barony's financial rules.? It is our belief that those financial rules do make room for?a decision to be made for a one month contract with Lemon Road Elementary school.? It is our belief that we have reduced the financial risk to the barony to an absolute minimum.

The fighters would have liked to have funded this directly with the school;?however, the SCA requires that funding for events and activities go through Baronial channels. 

What we ask, is that through this forum, the Barony give discussion to the merits of this proposal. And finally that the financial committee use the merits and support (or lack of) for this proposal to decide as to whether it will approve funding for this activity?(most of which will come directly from the fighters themselves). 

Thomas of Calais




-----Original Message-----
From: Robert Capozello <afpopa at cox.net>
To: 'The Barony of Ponte Alto' <ponte-alto at atlantia.sca.org>
Sent: Mon, 24 Dec 2007 6:05 am
Subject: [Ponte Alto] Proper Procedures for Financial Commitments



While?We do think this is a very worthy idea,?the Barony?has policies and procedures in place to deal with this sort of situation (which our Baronial Exchequer has already explained).? Trying to force this through the Emergency Financial Committee is *not* the proper way to do this.? 

?

What you are seeking to do is akin to running an event - i.e. expecting the Barony to be financially responsible for a obtaining a site, and expecting to be reimbursed by collection of a "site fee".? Your original proposal would have the Barony?aquiring a financial?liability?of?over $1,500.? This is more than the budget for?most events we have run.? Every event we run, from its initial conception onward,?has to be approved by the Barony, not just the Emergency Financial Committee.? Please do bring your proposal to the Baronial business meeting so that it can be discussed and dealt with in the proper forum.

?

Yours in Service,

?

Marcellus Capoziello da Napoli and Belphoebe de Givet

Baron and Baroness of Ponte Alto

?



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