[MR] Restarting in-person official activities in Atlantia

[Atlantian Seneschal]

Good afternoon Atlantia,


The Kingdom is ready to introduce the reopening plan for in-person official
activities. We are starting in a limited way and hopefully we will be able
to expand activities in the coming months.


In the next 24 hours the plan will be up on the Kingdom website along with
a spreadsheet showing which phase of reopening each branch is in. At this
time there are branches that are still closed due to the infection rate in
the area: Ritterwald and Border Vale Keep.


The website will have details on all phases but I am only including the
opening phase here.


We are starting at Phase 0:


Phase 0 - Virtual activities are encouraged.


Only the following *outdoor* in-person activities are permitted, provided
social distancing can be maintained at all times during the activity:
Target Archery, Thrown Weapons, Equestrian, and A&S.


Attendance of 10 or less is limited to participants, marshals, and any
required officers. Attendance is limited to adults only, no minors (17 and
under). Participants are recommended to make reservations with the activity
coordinator.


Choose a branch to participate with in your local area and stay with it.
You may not live in the branch you ‘play’ in. Example: Galen lives in
Lochmere but ‘plays’ in Storvik. Galen may attend Storvik activities (*if
they are in an equal or lesser Phase*), but he must only attend Storvik,
not go to Lochmere and Storvik. Nor can Galen choose to go to Stierbach’s
practice, that is across state lines. If your local Branch is a hot zone
don’t go to a nearby Branch.


Minors are not allowed to attend in-person activities or participate.


Armored, Rapier, Cut and Thrust, Live Steel, and Mounted Combat are not
allowed.


Requirements for Participation (see above) are all in effect.


Participants may not travel to other branches.


*General*


This plan outlines the safety standards and procedures the Kingdom of
Atlantia will be following in order to allow official SCA in-person
activities to resume. It does not obligate any

branch to hold or individual to attend any activity. Atlantians should be
prepared for situations where activities may open for a period of time and
then may be required to be scaled back. This plan is for branch activities
and is approved by the Crown, Kingdom Seneschal, and Great Officers.


Due to the factors used in determining reopening phases, it is feasible
that states, counties, or SCA branches may revert to earlier phases or even
stop activities entirely. After

resuming local activities, each Seneschal shall confirm the status of the
local area with the Kingdom Seneschal against the reopening plan to
determine under what conditions activities are able to resume, continue, or
halt. The Kingdom Seneschal’s office will maintain a spreadsheet, available
to members, that shows the Phase of each local branch. The Kingdom Seneschal’s
office will determine what Phase a branch is in. On a weekly basis
(preferably the same day each week), the Branch Seneschal must update
branch calendars and social media events and communicate any changes to
their populace, and officers.


Branch officers have the right to restrict or cancel activities / practices
beyond the measures listed here if they feel it is warranted. With the
release of this document, Atlantia will begin implementing a phased approach
to reopening in-person activities. We do not want any Atlantian to feel
obligated to host or attend any SCA in-person activities during the
pandemic. The requirements of the reopening plan are mandatory and branch
officers or activity coordinators are required to enforce the requirements.


Attendees must abide by all required state and local guidelines and
restrictions.


When there is a discrepancy between required state and local
guidelines and restrictions
and SCA guidance, follow the more restrictive (safer) guidance.


*Precautions*


• Masks are required for all in-person attendance. Masks are required to be
worn at all times, indoors and outside, and during all physical activities,
unless otherwise specified.

• Do not attempt to join any activity if you have had known or suspected
contact with a Covid 19 infected individual.

• Exercise extreme caution if you have travelled from an area of high
infection rate in the last 14 days.

• Do not join any activity if you are exhibiting symptoms of COVID-19 such
as fever, sore throat, cough, headaches, body aches, or sudden loss of
taste or smell.

• Bring your own safely contained food and drinks. Do not share any food,
drinks, utensils, etc.

• Practice careful and frequent hand washing /wear gloves.

• Practice careful sanitation and disinfect any common areas such as
bathrooms, light switches, doorknobs, surfaces, faucets, etc.

• Maintain 6’ of distance between all participants who do not live at the
same address.

At risk individuals are strongly encouraged to stay at home as much as
possible. For more detailed information visit:
https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/peoplewith-
medical-conditions.html


Branches that are experiencing frequent rebound may be flagged by the
Kingdom Seneschal / Earl Marshal to have in-person activities suspended for
an extended period of time.

During all phases of the reopening, sign in sheets are required at all
official in-person activities and martial practices. These will be
collected by the activity/practice coordinator, the Seneschal, the Marshal
or the host for A&S for all activities and turned over to the Branch Seneschal.
Branch Seneschals are required to maintain the sign in sheets with
contact information,
legal name, email address or phone number, of all attendees for a period of
60

days following each practice/activity. NO information from the sign in
sheet will be added to a database. The Branch Seneschal will destroy the
sign in sheets on the 61st day after an activity occurred. The sign in
sheets will be provided to health officials as required for contact tracing in
the event of a confirmed positive Covid exposure. Seneschals will contact
the Kingdom Seneschal immediately if notified of a Covid exposure.


*Requirements for Participation *


• Prior to participation at any SCA sponsored in-person activities,
individuals shall acknowledge an Atlantian Health Screening Questionnaire
based on CDC and state health departments guidance.

• All individuals must provide both a modern legal name and contact
information on the sign in sheet. The sheet is to facilitate official
government health agencies with contact tracing and will only be supplied
if requested by official government health agencies. No-one in the SCA will
be contacting anyone if the information has been requested by official
government health agencies; it will be the agencies that do all
notification.

• A sign must be posted at each activity/practice reminding participants to
practice social distancing and other steps to prevent the spread of
COVID-19.

• Marshals and activity coordinators are to remind all participants to
refrain from handshakes, hugs, and other forms of casual contact. Equipment
and personal items must be separated and should not be shared. At this time
the minimum distance is six feet.

• Participation is recommended by reservation only. Standard waivers for
all martial activities will be used for all non ‘blue card’ holders.

• For in-person activities/practices, face masks must be worn at all times.
All individuals must wear face masks correctly, covering the mouth and nose
at all times.

• Individual attendees are responsible for bringing their own masks. Face
masks should not be worn when wet, i.e., exhalation, so some participants
may need more than one.

• Participants are to bring their own hydration source clearly marked with
their name.

• Inspecting equipment prior to the start of any martial activity should
follow standard SCA guidelines with the inclusion of masks, gloves and
social distancing. If this is not feasible, then an exception is allowed to
the social distancing rule for inspections only. When performing
inspections, the inspecting marshal and participant must wear a face mask,
minimize any physical contact necessary to complete the inspection, and
should clean/disinfect hands (or change gloves) before/after each
inspection. Equipment should be inspected a minimum of 6’ from other
individuals when feasible. Remember to take precautions if you assist others

with donning or removing equipment.

• No use of loaner equipment for heavy or rapier activities until Phase 3.
Loaner equipment must be thoroughly cleaned between uses.

• No shared drinks or food are allowed until further notice.

• Single serving commercially pre-packaged food and drinks are allowed.

• Branches are strongly encouraged to seek donations of disposable face
masks or cloth face masks and hand sanitizer.

• At risk individuals are strongly encouraged to stay at home as much as
possible.

• Failure to adhere to these rules will result in termination of official
in-person activities or other actions by the Kingdom Seneschal or Earl
Marshal.


*Movement Between Phases*

Advancement or regression may skip phases to match the appropriate
conditions in the kingdom. For the purpose of determining a branch’s
infection rate, the District of Columbia is considered to be a county. In
states that have independent cities, those cities will be viewed as
counties for the sake of determining a branch's infection rate. For the
purpose of determining a branch’s hospital bed capacity,

the District of Columbia is considered a state.


*CLOSED*

• Virtual-only activities, Branches are not allowed to reopen in-person
activities and individuals who live or work in these branches may not
travel to open branches to participate in SCA activities.


•* Phase 0*

• All branches are initially placed in Phase 0 unless modern local
authority’s restrictions are higher.

• Rising infection rates may result in the Kingdom Seneschal placing a
branch back in CLOSED status.


*Phase 1*

• To advance to Phase 1:

• 14 continuous days with an infection rate lower than 0.5 per 10K in all
of the branch’s respective counties. Hospital bed capacity <70% in the
branch’s respective State.

• Regression back to phase 0: 7 continuous days in which any of the
criteria for phase 1 are not met.



Duchess Simone
Sarah Toich
Seneschal, Kingdom of Atlantia
seneschal at atlantia.sca.org
410-290-3961 NLT 10 pm


*“Don’t judge each day by the harvest you reap but by the seeds that you
plant.”Robert Louis Stevenson*