[MR] FW: Lowering event fees

[Laura Garcia]

From: elgrad at hotmail.com
To: brozsa at verizon.net
Subject: RE: [MR] Lowering event fees
Date: Tue, 22 Jun 2010 10:09:11 -0400



Thank you for providing some very sound advice Your Excellency!  As someone who has autocratted a few events, both large and small, the miscellanious items are exactly the things that raise those costs!  We are all trying to maintain a budget and we have no control over fuel costs and hotel costs, but we can certainly help out groups by volunteering to provide these very simple yet important things.  I also agree that family caps can provide a relief to those folks that want to make events a "together" time.  If there are folks out there that find that they might not want to attend 12th Night due to costs, please contact me directly.  I will work with you to make sure that you can attend.  We are a large family and making it possible for folks to attend an event, with their families, is why I do this hobby!
 
YIS,
Katharine de la Vache
Event Steward
Kingdom of Atlantia 12th Night 2011 
 
> From: brozsa at verizon.net
> To: atlantia at seahorse.atlantia.sca.org
> Date: Tue, 22 Jun 2010 09:16:36 -0400
> Subject: Re: [MR] Lowering event fees
> 
> I will first off say that I have not read this thread the entire way 
> through, so forgive me if some of these ideas have already been conveyed.
> 
> There are a lot of ways that event fees can be reduced, as there are a lot 
> of hidden expenses involved with events. However the help has to come from 
> the populace and isn't just crafty budgeting on the part of the autocrat.
> 
> Donate!!!!
> 
> Donate cleaning supplies, toilet paper, bathroom basket goodies, 
> papertowels, etc. Most events are probably not going to use the entire 
> bottle of windex or pine cleaner, etc. but will probably have bought one. 
> Volunteer for site clean up (before or after the event) and come with your 
> extra cleaners, brooms, mops, and buckets to assist. (what a great way to 
> get rid of those bottles under the sink with only a inch of solution in the 
> bottom!)
> 
> Donate prizes for the event. Or if anything - donate your time and just get 
> reimbursement for the materials. Prizes do add up quickly!! And in my 
> experience, what our artisans can create is usually phenomenally better than 
> anything purchased.
> 
> Feast and Site tokens - if donated or foregone completely - money saved.
> 
> If you have the ability to print up schedules, event brochures, etc. for 
> your group's event - please donate the time, paper, etc.
> 
> Additionally - if groups keep good track of their supplies, often expenses 
> that get repeated year after year can at times be minimized in future 
> events. When you purchase something - try to get good quality - i.e. Sacred 
> Stone's event signs - the first War of the Wings purchased those for the 
> Barony - here we are going into War of the Wings V and those signs are still 
> in regular use in the Barony and get used for nearly every event within the 
> borders of Sacred Stone - whether Canton or Baronial - which meant that was 
> one less thing each of those events had to purchase. Keep track of the 
> banners, tablecloths, decorations used - they can be reused at future events 
> preventing mad sewing nights and more money spent.
> 
> Think about what you can do for your group - every penny an event saves is 
> less money that has to be charged to get into the event.
> 
> Rozsa
> 
> ********
> Baronö Bessenyei Rozsa
> Eastern NC Regional Seneschal
> http://www.sacredstone.atlantia.sca.org/SSBB10/
> rozsa at ebonwoulfe.com 
> 
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