[MR] Non-paid reservations ... Re: Paying by Check

[scribe0002 at aol.com]

 Well, this is an interesting suggestion . . . it doesn't address the issue of bounced checks but it certainly addresses another of my concerns as a sometime event steward . . . how many portalets do I need to rent?

Five days before War of the Wings we had just over 400 reservations. We ended up with 840 folks. Crown Tourney right now has very few pre-regs . . . are people boycotting the event or are you all just planning to show up that morning? It does make it very difficult to plan facilities and activities for the event.

I'll make you a deal, Siegfried, for the next event I organize I'll create a process for people to do just what you suggest . . . send me an e-mail stating your intent to attend the event. After the event I'll compare the List of Intention with the Gate Sheets and we'll have some numbers with which to evaluate your suggestion.

If it gives a reliable 80 percent attendance, that is a tool that I know I could use when planning. 

Then we can also evaluate the Bad Siegfried/Good Siegfried appellation . . . Sound good?

~gise



 


 

-----Original Message-----
From: Siegfried <siegfried at crossbows.biz>
To: vivianvaz at lairhaven.com
Cc: atlantia at atlantia.sca.org
Sent: Tue, 28 Oct 2008 10:45 am
Subject: [MR] Non-paid reservations ... Re:  Paying by Check











> However, I know it is very helpful to event planners, to get the
> reservation and payment in advance of the event and I don't want to make
> their lives harder.

A topic that comes up every now and then ... is the topic of 'non-paid'
reservations.

Though it doesn't get anywhere.

But basically, we are currently in an era, where 'Unless you live in
Ansterroa', due to BoD decisions, we cannot do any payment methods other
than check/cash/MO ... and in general nowadays, checks are 'annoying'
when everything is being handled electronically, automatic deposit,
automatic withdrawal, etc.

So many people (myself often included *bad Siegfried*) don't end up
getting around to pre-registering.

Planners then don't know how many people to expect.

Yet, many of those people (like myself *bad Siegfried*)  Do have an idea
of what events they are going to attend.

So the idea has been proposed, that in some cases, to allow (and
encourage) electronic "I'll be there" statements.   So that people who
for 'whatever reason' aren't going to pre-reg, can at least have a
semi-official way of sticking themselves into the headcount.

Yup, maybe only 80% of those will really show up.   But that's ok, it's
still knowing whether you should expect 2400-3000, or 24-30

Anyway, I'll bring it up again.

OBVIOUSLY this would not be a way to 'stick yourself on the feast list',
or any other 'limited' registration type thing.  In those cases.  Only a
paid reservation should count.

But just as a way for the event planners to get a rough headcount to
expect.   Also, perhaps, as a benefit to their majesties, who I know
often use pre-reg data to see who will be in attendance at an event for
award/court purposes.

A reservationist could also save a little time, if they made themselves
a list of "email pre-reg", which had peoples mundane * sca names ... no
writing it down required.

Siegfried

========================================================================
                   The Merry Rose Tavern at Cheapside
    List Info: http://merryrose.atlantia.sca.org/
  Submissions: Atlantia at atlantia.sca.org
Subscriptions: http://seahorse.atlantia.sca.org/mailman/listinfo/atlantia