[MR] Paying by Check

[Lady Millicent Chandler]

On Tue, Oct 28, 2008 at 9:44 AM,  <vivianvaz at lairhaven.com> wrote:
> I have a corollary to that request.  Is there a rule that checks for an
> event cannot be cashed until after the event?

Yes.

Chancellor of the Exchequer Branch Officer's Reference Handbook, October 2007
Chapter 9, V.A.1.

"All cash or equivalents (i.e., checks) received prior to an event
should be deposited within 7 days but no longer than 14 days of
receipt, or forwarded to the Exchequer for deposit within a week to
allow the Exchequer time to get to the bank within 14 days of when the
funds were received by the reservation officer. Some Kingdoms may have
shorter timeframes. It is advisable to deposit checks immediately for
two reasons: one, some people don't practice good bookkeeping, so the
sooner you deposit the check after it is written, the better the
chance that there are still funds there to cover it; and two, if the
check bounces, it may bounce before the event and you may be able to
resolve the matter in person at the event. It is not acceptable for
the reservation person to hold on to all checks until the event so
that if a refund is requested the check can be returned."

And from The Atlantian Book of Policy 5.1.10:
"All checks should be deposited within 15 days of receipt."

Cheers,
Millicent
Virginia Regional Exchequer

>
> I usually pay in cash at the gate because I rarely write checks and
> don't keep a bank book.  When I pay with a check for an event, it almost
> invariably takes several weeks before it is deposited.  When I pay in
> advance, I mail a check because it is so much easier than getting a
> money-order.  That may be laziness on my part, but I lead a very busy
> life (don't we all?)  Now since I very rarely use checks (a check card
> is so much more convenient) so when a check that I have written gets
> deposited a month later, I may have forgotten that I wrote it.
> Thankfully, I am in the habit of keeping a reserve in my account for
> such things, but it is startling.
>
> However, I know it is very helpful to event planners, to get the
> reservation and payment in advance of the event and I don't want to make
> their lives harder.  If payments can't be deposited within a week of
> being received, I'll try to pay with money-orders in the future.
> However, if you do receive a check, balance challenged people like me
> would really appreciate them being deposited before we forget we wrote
> them.
>
> I know that the event staff are always overworked and I REALLY
> appreciate all the effort for these wonderful events.  Please, do NOT
> take this as a criticism.  I have NO idea, and can only imagine, how
> much work it is and how many details go into an event.
>
> If any of what I have here written causes any distress, I sincerely
> apologize.  The truth is, no event flyer has ever promised, to my
> knowledge, swift processing of checks.  I know how to avoid the suprise
> check problem on my own lookout so no one out there owes me a fix.  Just
> something I wanted to bring up from the peanut gallery.
>
> Thank you for listening.
>
>  Lady Yenega de Santurce
>  Barony of CaerMear, Atlantia
>
> "All great things are simple, and many can be expressed in single words:
> freedom, justice, honor, duty, mercy, hope.
> - Winston Churchill
>
>
>
>
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