[MR] Subject: Re: Kingdom Level Events, etc

[Merritt, Cheryl]

In response to both Andras and Baroness Molly's notes:

 

Baroness Molly suggests that we re-look the Event Bid rules, which
Andras laid out below. 

The process was followed as shown below. The point at which we may wish
to re-examine the rules is the extent of the authority of the royals on
the selection process, or perhaps provide more clarity on the extent of
their prerogative.

 

The bid we submitted made it through the process and was referred to the
royals for comment. They exercised their royal prerogative, and asked
for additional bids, as they felt the distance was too great. 

 

I only offer this up since there was the suggestion of looking at the
rules, and I thought that folks should know where I think the lack of
clarity may lie.

 

YIS,

 

Alessandra

 

======== extract from kingdom event bid form ============

 

Consideration of Submitted Bids

      Bids are accepted up to the deadline.  After the deadline has
passed, all bids received are reviewed.  The following items are among
those taken into consideration for accepting a proposed bid:

      

1.

      Site contains all requirements for specific event

      

2.

      Event staff appears appropriately experienced and/or large enough

      

3.

      Proposed budget is a reasonable price while still including a
slight profit

      

4.

      Additional amenities proposed by their Majesties/University
Chancellor/A&S officer are accommodated by site.

      

 

Depending on the number received, bids will also be evaluated for
geographic location as we make an effort to ensure that Kingdom events
are hosted in all corners of the kingdom and not centralized in one area
or another.  Of course, if multiple bids are not received, then we do
not have the luxury of choice.

 

The deputy for kingdom event bids evaluates and recommends one bid to
the Kingdom seneschal, who is given a copy of all the bids for review.
Included in the recommendation are comments as to strengths and
weaknesses of each bid, as well as concerns on the site, budget, staff,
etc.  The Kingdom seneschal consults with the deputy and either agrees
with the recommendation or counters with another.  Working together,
they agree on a bid, which is then forwarded to their Majesties and
Highnesses for comment/concerns.  To expedite the review, bids are
usually forwarded electronically.  Decision should be made by the end of
the bid due date month. (i.e. if bids are due by 1 June, the decision
should be made by June 30.)

 

 

 

 

 

Cheryl A. Merritt

Director, Research Support

TATRC

merritt at tatrc.org <mailto:merritt at tatrc.org> 

301 619-7929 (work)

301 639-3608 (cell)