[MR] Law and Policy changes for August, September, and October 2007
Lady Courtney de Houghton
courtneydehoughton at yahoo.com
Sun Nov 4 10:38:57 PST 2007
Good gentles of Atlantia,
Including the recently arrived November Acorn, the
following changes encompass all of updates to Law and
Policy for the last few months. As always, you can
find the full text of the documents on this site:
http://law.atlantia.sca.org/
In service,
Lady Courtney
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The following Law addition was published in the
October 2007 Acorn.
A.1.11 The Vexillum Atlantiae (award of the banner)
honors and recognizes the ferocity and valor of a
group of fighters as a whole, not as individuals. When
they fight as a unit, the group will have the honor of
carrying the banner with the heraldry of the award
into battle.
The following Policy changes or additions were
published in the September 2007 Acorn.
2.4.1 To become a warranted herald in the Kingdom of
Atlantia, you must send a letter of request to the
Triton Principal Herald stating your wish to be a
warranted herald. This letter of request must include
the following information:
• Modern name
• SCA name
• Full mailing address
• Telephone number
• Email address
• Proof of membership and expiration date
• Additionally, if you do not have a registered
name, it is requested that you submit a name within
six months of becoming a warranted herald.
2.4.7 In order to maintain a warrant, heralds must
attend one heraldry class per calendar year. Triton
may approve other classes to fulfill this requirement,
such as MoL or scribal classes, at their discretion.
2.5.1 ALL warranted heralds, unless given special
dispensation by Triton, MUST file quarterly reports.
Quarterly reports must be sent to Triton with courtesy
copies going to the local Seneschal.
2.5.3 Blank report forms can be found on the
Atlantian Herald's website
(www.herald.atlantia.sca.org), are mailed out
periodically in the Heralds Point newsletter, or can
be requested from Triton. E-mailed reports are
preferred. While Triton will make an effort to remind
the College of Heralds when reports are due, reporting
is the ultimate responsibility of each individual
herald.
2.5.4 Missing two reports in a row will be
considered a resignation of warrant and that person
will be removed from the roster. Persons removed for
non-reporting or non-activity cannot be re-warranted
for a period of one year.
2.6.1 The local herald or deputy should attempt to
attend each local meetings and/or be available to
answer questions and help local members with heraldry
questions. If the local herald does not know the
answer to the question, he or she should direct any
inquiries to Triton or Golden Dolphin for answers.
2.6.2 If processing submissions, as submissions come
in, the local herald should check them for
completeness and documentation and payment of correct
fees. If possible, the herald should also check
submissions to make sure they meet all the
requirements of the Society's Rules for Submission,
including documentation, period style, conflict and/or
use of reserved or offensive charges and notify the
submitter of any potential problems.
2.6.3 If no problems are found with a submission,
the receiving herald has 14 days from receipt of forms
and fees to send the completed submission packet to
the Golden Dolphin Herald at the address shown in the
Acorn. If the receiving herald believes there to be a
problem, the submitter must be notified within the
same period and given the option of addressing the
problem or having the submission forwarded to Golden
Dolphin for further consideration.
2.7 Submission Procedure
2.7.1 All submissions must be made with the
assistance of a warranted herald or through an
approved consultation table. The herald should have
the official submission forms and the Rules for
Submissions and be able to assist the submitter with
finding documentation sources. When possible, the
herald should have reliable books about period names
and armory. If there are any problems, contact the
Golden Dolphin Herald. If, within a reasonable amount
of time, the situation is not resolved, contact the
Triton Herald. All Atlantian submissions must come to
the Golden Dolphin Herald from a warranted Atlantian
Herald, or from the Pennsic consulting table.
Exceptions to this procedure can be made only on a
case by case basis, IN ADVANCE.
2.7.2 The submitter will prepare (for
transmittal to Golden Dolphin Herald) at least TWO
copies of the information sheet, THREE copies of the
picture sheet, and ONE black and white line drawings
for each submission. One information sheet and two
colored picture sheets will be sent to the Laurel
Sovereign of Arms and the remainder kept in Golden
Dolphin's files. These requirements may be waived when
submitting through a kingdom consult table, depending
upon the circumstances. It is STRONGLY RECOMMENDED
that the submitter and submitting herald each retain
an extra copy of his/her submission for emergency
purposes.
2.7.3 The cost of submission, which must be
included with the submission is $10.00 per submission
element (name, device, badge, etc.). Submission
packages with insufficient monies, with an
insufficient number of forms, with illegible forms or
forms that are not filled out with dark ink will be
returned to the submitting herald.
2.7.3.1 Submitters are responsible for
providing the correct number of copies of submissions
forms and any fees required by the College of Heralds
of Atlantia. Receiving heralds may also request that
the submitter provide postage to cover forwarding the
submission to the Golden Dolphin office. Any waiver of
these responsibilities is totally at the option of the
herald, but, if waived, the herald may not require any
fee for copying and postage.
2.7.3.2 No submission is complete
without payment of the appropriate fees. Fees may be
paid by a check or money order from the submitter made
out to "College of Heralds of Atlantia, SCA Inc." Any
other form of payment (e.g., cash) must be made
through an authorized Society bank account with the
amounts shown in quarterly reports as a transfer to
the College of Heralds of Atlantia. Heralds MAY NOT
use their own cash, checks or money orders to pay for
submissions for anyone other than their own immediate
family.
2.7.3.3 Incomplete packages will be
pended until the missing information is received.
2.8 Processing of Submissions by Kingdom
2.8.1 The Golden Dolphin Herald shall be
responsible for processing all submissions received
from residents of the Kingdom of Atlantia, including
submissions received at authorized consultation tables
held outside the boundaries of the Kingdom (e.g., at
Pennsic). This responsibility may not be delegated
except with the explicit written approval of Triton.
2.8.2 The Golden Dolphin Herald shall be
responsible for arranging authorized consultation
tables to provide submissions assistance and receive
submissions at appropriate kingdom and regional
events. The responsibility for arranging such tables
may be delegated as deemed appropriate by Golden
Dolphin and/or Triton.
2.8.3 Processing of Submissions:
2.8.3.1 All submissions received by the
Golden Dolphin Office shall be included on an Internal
Letter of Intent which is circulated electronically to
all heralds on the Atlantian Internal Commentary List.
Such Internal Letters of Intent will normally be
circulated on a monthly basis and in no case will more
than 60 days elapse between Internal Letters of
Intent.
2.8.3.2 After an appropriate period for
commentary, Golden Dolphin will accept, return or pend
each submission from the Internal Letter of Intent
based on the commentary received and independent
research by Golden Dolphin staff.
2.8.3.3 Items accepted will be
forwarded for consideration to the College of Arms
following the current requirements for submissions
under the published policies of the Laurel Office. The
only items which may be submitted to the College of
Arms without appearing on the Internal Letter of
Intent for the appropriate month are releases of
previously registered materials, withdrawals or
corrections of items previously submitted to the
College of Arms, transfers of previously registered
items by heraldic will or properly drawn transfer
documents, or items which were pended from a previous
Internal Letter of Intent for reasons which have been
resolved. The Golden Dolphin Herald will be
responsible for meeting all requirements of the Laurel
Office with regard to provision of submissions forms,
documentation and payment for any submissions
forwarded to the College of Arms for consideration.
2.8.3.4 Items will be returned only for
specific violations of the Rules for Submissions,
including problems of style, conflict with previously
registered items or other issues which Golden Dolphin
reasonably believes would prevent registration of the
submission by the College of Arms.
2.8.3.5 Items may be pended for
incomplete submissions paperwork, including
non-payment of fees, for clarification of the
submitter's intent or for issues which may not be a
specific violation of the Rules for Submissions but
which Golden Dolphin feels might negatively affect the
submission when considered by the College of Arms.
2.8.3.6 An official Letter of
Notification will be sent to each submitter by the U.
S. Postal Service as soon as possible after a decision
has been made outlining the result of the
consideration of their submission. Such Letters of
Notification will specify the details of the
submission in question and in the case of a return or
pend indicate the reason for the action and specify
the period within which the submitter may make a
resubmission without payment of further fees.
2.8.3.7 For each Internal Letter of
Intent Golden Dolphin will post an Internal Letter of
Acceptances and Returns on the web site of the College
of Heralds of Atlantia. This letter will include all
submissions sent to the College of Arms, whether or
not a specific submission appeared on the
corresponding Internal Letter of Intent, as well as
all returned or pended items with the specific reasons
for the action taken. Both blazons and emblazons shall
be included for all armorial submissions.
2.8.3.8 The Golden Dolphin Herald will
publish in Acorn a summary of all actions taken
internally on submissions from Atlantia. Such
publication shall include all names and blazons as
well as summary reasons for return or pend of
submissions, but will not include emblazons unless
requested by the Kingdom Chronicler.
2.8.3.9 Upon written notification by
the Laurel Office of the results for submissions
forwarded to the College of Arms, the Golden Dolphin
Herald shall be responsible for appropriate
publication of those results as follows:
2.8.3.9.1 An official Letter of
Notification will be sent to each submitter by the U.
S. Postal Service as soon as possible after
notification is received from the Laurel Office. Such
Letters of Notification will specify the details of
the submission in question and in the case of a return
or pend indicate the reason for the action and specify
the period within which the submitter may make a
resubmission without payment of further fees.
2.8.3.9.2 Golden Dolphin will
post a letter detailing the results of the
deliberations of the College of Arms on the web site
of the College of Heralds of Atlantia. This letter
will include all acceptances, returns or pends,
together with the specific reasons for the action
taken in the case of returned or pended items. Both
blazons and emblazons shall be included for all
armorial submissions.
2.8.3.9.3 The Golden Dolphin
Herald will publish in Acorn a summary of all actions
takenby the Laurel Office on submissions from
Atlantia. Such publication shall include all names and
blazons as well as summary reasons for return or pend
of submissions, but will not include emblazons unless
requested by the Kingdom Chronicler.
2.9 OSCAR Commenting
2.9.1 The Triton Principal Herald shall
nominate heralds to the Laurel Sovereign of Arms for
membership in the College of Arms and/or participation
in the Society-wide submissions commenting list
(OSCAR) as follows:
2.9.1.1 The Triton Principal Herald and
the Golden Dolphin Herald shall be ex-officio members
of both the College of Arms and OSCAR.
2.9.1.2 Other heraldic officers of the
Kingdom of Atlantia may be nominated as members of the
College of Arms as Triton deems necessary without any
commitment to commentary or nomination for
participation in OSCAR.
2.9.1.3 Individuals who have previously
served as Triton Principal Herald or Golden Dolphin
Herald or in an equivalent office in another kingdom
may be nominated for participation in OSCAR upon their
request with no further qualification.
2.9.1.4 Individuals can provide
evidence of satisfactory commentary for three months
or more in OSCAR or the antecedent College of Arms
commentary system may be nominated for participation
in OSCAR upon their request with no further
qualification, whether or not such commentary was made
as a member of the College of Heralds of Atlantia.
2.9.1.5 Individuals not otherwise
qualifying for participation in OSCAR shall not be
nominated for participation in OSCAR until they have
commented upon at least three Atlantian Internal
Letters of Intent to the satisfaction of the Triton
Principal Herald and Golden Dolphin Herald.
2.9.2 Nominations by the Triton Principal Herald
for membership in the College of Arms and/or
participation in OSCAR are in all cases subject to the
approval of the Laurel Sovereign of Arms.
2.10 Special Procedures for Official Courts
2.10.1 The duties of the court herald are to
assist the Crown or Landed Baronage in whatever duties
they call upon the herald to do.
2.10.2 It is the responsibility of the court
herald to file a report listing all awards/orders
bestowed during that court to the Crown or Landed
Baronage within two (2) weeks of the event, with
copies being sent to Triton, the Clerk of Precedence,
Clerk Signet and the Backlog Deputy. Official court
reports must include the name(s) of the presiding
Crown/Baronage, event name, event date, court time (if
multiple courts held), heralds name and a
chronological listing of awards/orders given, with
both the recipient's SCA name and modern name. In
addition, for Royal courts, the herald should include
whether the recipient received an original scroll or a
promissory. Failure to do so may result in removal of
warrant.
2.11 The Clerk of the Signet
2.11.1 The Office of the Signet is responsible
for production of scrolls for subjects of Atlantia and
for other Kingdom documents that the Crown may
request.
2.11.2 The Scrivener Royal is a Kingdom
Notable chosen through competition overseen by the
Clerk of the Signet. The position is held for a
one-year term. Duties are to be a scribal assistant to
the Crown and the Clerk of Signet, if requested,
primarily dealing with promissory/scroll production
and any special scribal needs at events.
2.11.3 Policies
2.11.3.1 The Clerk of the Signet, or,
under supervision, his/her warranted Deputy, is solely
responsible for the assignment of scrolls to the
College of Scribes.
2.11.3.2 Membership in the SCA, Inc., is
not required for award recipients to receive scrolls.
Membership in the SCA, Inc., is not required in order
to be an active scribe.
2.11.3.3 Scribes and award recipients
are expected to maintain valid contact information
with the Office of the Signet. Inability to locate
scribes or award recipients may result in released
assignments.
2.11.3.4 Award recipients who no longer
participate in Society functions will have their
scrolls completed on a lesser priority to those
scrolls required by active participants.
2.11.3.5 All scrolls must be inspected
and verified by the Clerk of the Signet before they
shall be presented for signature and/or seal by the
Crown and/or Triton Herald.
2.11.3.6 The accuracy of scrolls not
inspected and verified by the Clerk of the Signet or
his/her representative shall be the responsibility of
those signing the scrolls.
2.11.3.7 The Clerk of the Signet shall
present scrolls for signatures/seals of the awarding
Crown and verification by the Triton Principal Herald.
In cases where the awarding Monarchs are not available
to sign the scroll, the current Monarchs shall sign in
their place.
2.11.3.8 In cases where scrolls are
delivered directly to the recipient, responsibility
for obtaining signature/seal by the Crown devolves to
the recipient.
2.11.3.9 Private commissions are
permitted and encouraged. It is important that the
Clerk is notified of the commission to prevent
duplicate assignments. The Office of the Signet has no
responsibility or authority to ensure that the
commissioned scroll meets our guidelines.
2.11.3.10 A private commission is
defined as a scroll production agreement between a
scribe and an award recipient; this agreement may
include direct compensation or exchange of services
for labor and/or materials.
2.11.3.11 To be eligible for assignment,
an award must meet all of the following criteria:
2.11.3.11.1 The award must affect
the Atlantian Order of Precedence.
2.11.3.11.2 If the award requires
the display of Arms, the recipient must have
registered both Name and Arms with the College of
Arms.
2.11.3.11.3 At the time of
assignment, the award must have been received during
the current reign or the previous six reigns, or the
recipient must have submitted a request to the Office
of the Signet. The request must include the
recipient's valid contact information and details of
the award.
2.11.4 The Clerk of the Signet will assist
Atlantians moving out of Kingdom to contact the Scroll
Officer in the new Kingdom of residence to facilitate
scroll production there, if so requested by the
relocating Atlantian award recipient.
The following Policy changes or additions were
published in the August 2007 Acorn.
Removal of:
3.6.1.14 Light Combatants.
3.6.1.14.1 Light infantry are combatants who
will not be involved in standard combat.
3.6.1.14.2 Light infantry will not carry any
weapons other than projectile weapons.
3.6.1.14.3 Light infantry will acknowledge
projectiles the same as other combatants.
3.6.1.14.4 Light infantry will die if they are
touched by an opponent's weapon anywhere on their
person, weapon, or other equipment.
3.6.2.6 Reserved
Addition of Policies of the Kingdom Web Minister, and
clarification of Kingdom Chronicler policies as a
result of the separation:
9 Policies of the Kingdom Web Minister
9.1 Duties and responsibilities
9.1.1 The Kingdom Web Minister is responsible
for all recognized web sites within the Kingdom of
Atlantia and the maintenance of the Kingdom Web
Server.
9.1.2 The Kingdom Web Minister may accept
responsibility for the maintenance of The Acorn web
site (http://acorn.atlantia.sca.org) if requested by
the Kingdom Chronicler.
9.1.3 The Kingdom Web Minister is required to
be conversant with the governing documents that
pertain to the office.
9.1.4 The Kingdom Web Minister will provide a
copy to the Kingdom Seneschal and Kingdom Chronicler
of the required quarterly reports submitted to the
Society Web Minister. In addition to Society reporting
requirements, the report will contain the following:
9.1.4.1 A list of the recognized web
sites and warranted web ministers to include the name
of their group, their name (SCA and legal), email
address, and site URL.
9.1.4.2 A brief overview of any
technical support given to the web ministers and/or
groups wishing to establish a web presence.
9.1.4.3 A list of the Kingdom email
aliases and the email addresses they are pointed to.
9.1.4.4 Any other items of interest
that pertain to the office.
9.1.5 The Kingdom Web Minister is responsible
for supervising the activities of his/her deputies.
9.1.6 The Kingdom Web Minister is responsible
for warranting all web ministers of the Kingdom, and
monitoring their web sites for compliance with these
policies and other applicable governing documents.
These duties may be delegated to a deputy, but
ultimate authority remains with the Kingdom Web
Minister.
9.2 Warrants
9.2.1 Group web ministers are warranted on a
roster system in accordance with Society policy. The
roster will be signed by the Monarchs each reign. A
term of office is defined as two calendar years and
may be renewed at the end of each term. There is no
limit to the number of consecutive terms the office
may be held provided the web minister wishes to remain
in their office and continues to have the support of
their seneschal. Notice of warrant will be sent
electronically to web ministers.
9.2.2 The following items must be received by
the Kingdom Web Minister before the person's name is
added to the warranting roster:
9.2.2.1 A letter from the group's
seneschal confirming that the applicant is acceptable
to the group. This may be either hard copy or
electronic.
9.2.2.2 A letter from the applicant
expressing their desire to be warranted. This may be
either hard copy or electronic. This letter must
include:
9.2.2.2.1 Group Name (i.e. -
Barony of...)
9.2.2.2.2 URL of the web site
9.2.2.2.3 Applicant's SCA and
legal names
9.2.2.2.4 Applicant's membership
number and expiration date
9.2.2.2.5 Applicant's address,
telephone number, personal email address, and any role
email address for the web site
9.2.2.2.6 A statement denoting
how much of the applicant's personal information
(legal name, address, phone number, personal email
address) may be posted on the online web minister
roster.
9.3 Group Web Ministers
The office of web minister was created by the Society
in order to accept or decline responsibility for those
web sites claiming to represent groups of the SCA. By
warranting our web ministers, the Kingdom officially
recognizes that the site maintained by the web
minister accurately reflects the public image desired
for the Society for Creative Anachronism, Inc., the
Kingdom of Atlantia, and the group being represented.
Those sites that put their group, the Kingdom, or the
SCA in a bad light will not be recognized.
9.3.1 No group in the Kingdom of Atlantia is
required to have a web minister. However, all groups
are encouraged to create a web presence as an
additional resource to the members of the group that
have Internet access and for the purposes of public
awareness.
9.3.2 The maintainer of a group's web page
that desires to have their site recognized may apply
for a warrant to obtain this official recognition.
9.3.2.1 In the event there is no
warranted web minister for the officially recognized
site, the responsibility for maintenance of that web
site shall fall to the warranted Chronicler. In
branches without a Chronicler, the Seneschal will be
responsible for and may delegate this maintenance. All
access information shall be passed to the responsible
body.
9.3.3 Web ministers are required to inform
the Kingdom Web Minister of any changes to the URL of
their site and any contact information changes.
9.3.4 Required Disclaimer. Web ministers are
required to carry the standard SCA web site
disclaimer, or a link to the disclaimer, on the entry
page to their site, in accordance with Society Policy.
The web minister email address may be obfuscated, or
it may be a link to the web minister entry in the
branch regnum. Web ministers are encouraged to use a
form of email address obfuscation throughout their web
sites in order to prevent harvesting of email
addresses by spammers.
9.3.5 Duplication of Newsletter Content.
Should the web site contain information from a
newsletter that is paid for by subscriptions, with the
exception of meeting minutes which may need to be
posted electronically immediately after a group
meeting to promote group discussion and participation,
every effort should be made to ensure that any updates
to this information occurs after the newsletter has
had a chance to be received by the subscribers to
preserve the benefit of the subscription. By no means
is the web site intended or allowed to replace the
printed newsletter. In the event that the newsletter
is wholly funded by the group or by fund-raising, then
online updates can coincide with the production of the
printed newsletter. Under no circumstances will the
web site be used as the sole distribution point of
information pertaining to the chronicler's office. All
information on the web site must be available in hard
copy form for those members of the populace who do not
have access to the Internet.
9.3.6 Content Quality. All editorial material,
both text and images, must conform to the goals and
objectives of the Society, and portray the Society,
Kingdom, and local group in a positive light. No
content is exempted from this requirement. The
following items are a representative list of those
things that shall not be allowed to be published:
9.3.6.1 Personal attacks on individuals
or groups
9.3.6.2 Harsh criticism of the behavior
of individuals or groups
9.3.6.3 Copyrighted material used
without permission
9.3.6.4 Use of racial or religious
stereotypes
9.3.6.5 Offensive words, phrases, or
images
9.3.6.6 Political commentary and other
items designed to inflame and divide the populace
(politicizing of the office).
9.3.7 Advertising. Recognized web pages shall
not contain banner ads unless those ads specifically
address the educational goals of the Society or are a
requirement in accordance with the rules of the web
server where the page resides.
9.3.8 External Links. Links off of recognized
web pages should be for sites that pertain in some
manner to the Society and its educational or research
goals.
9.3.9 Removal from Office. The Kingdom Web
Minister may withdraw the warrant of a web minister
and withdraw recognition of the group's site if
circumstances warrant it. Reasons for removal from
office include, but are not limited to:
9.3.9.1 Repeated use of copyrighted
material without written permission.
9.3.9.2 Failure to abide by the
policies contained in this document, SCA Policy and
the SCA Publications Handbook.
9.3.9.3 Repeated use of material that
is in poor taste.
9.3.9.4 Blatant disregard of Kingdom
Law.
9.3.9.5 Political commentary and other
items designed to inflame and divide the populace
(politicizing of the office).
9.4 Publication Permission and Copyright Issues
9.4.1 For the purposes of these policies,
copyrighted material is defined as any original work
that falls under one of the following categories:
9.4.1.1 Literary works;
9.4.1.2 Musical works, including any
accompanying words;
9.4.1.3 Dramatic works, including any
accompanying music;
9.4.1.4 Pictorial or graphic works;
9.4.1.5 Motion pictures and other
audiovisual works;
9.4.1.6 Sound recordings.
NOTE: Copyright protection subsists from
the time the work is created in a fixed form. Original
works do not need to be published or registered with
the U.S. Copyright Office in order to receive
copyright protection. For further information
regarding copyrights refer to the United States Code,
Title 17 - Copyrights.
9.4.2 It is the responsibility of each web
minister to ensure that they have permission to
publish the items on their web site. Any materials
submitted for publication that fall under one of the
categories listed above shall be treated as
copyrighted material. Signed, written permission from
the creator of the work must be received by the web
minister prior to it being published. When such
permission is granted, editors must ensure that the
caveat "Copyright (Year), (Author's legal name). Used
with Permission" is printed with the submission. The
Kingdom of Atlantia Publication Permission Form has
been created for these submissions. This form will be
periodically published in The Acorn. Copyright
infringement will not be tolerated in Atlantian web
sites and repeated violations are cause for removing
the web minister's warrant.
9.4.3 The following items found on Atlantia's
branch web sites do not need written permission to
publish them:
9.4.3.1 Group Regnum (SCA name, office,
and role email addresses only. Permission is required
to publish legal names, addresses, phone numbers, and
personal email addresses.)
9.4.3.2 Letters submitted for
publication by the group's officers that pertain to
their office
9.4.3.3 Local calendar of activities
9.4.3.4 Minutes of the monthly business
meeting
Chronicler Clarifications:
Deleted 6.1.8
Deleted 6.6.3.3 (and renumbered 6.6.3.4 to 6.6.3.3)
Deleted 6.10.2 (moved to Web Minister policy)
Deleted 6.12 (moved to Web Minister policy)
6.1.3 The Kingdom Chronicler is responsible for the
content of The Acorn web site. The maintenance of this
site may be delegated to a special deputy appointed by
the Kingdom Chronicler for this purpose, or by
agreement, handled by the Kingdom Web Minister.
6.1.6 The Kingdom Chronicler is responsible for
supervising the activities of his/her deputies, which
include the Atlantian Historian and any other deputies
the Kingdom Chronicler appoints.
6.2.1 Group chroniclers are warranted on a roster
system in accordance with Society policy. The roster
will be signed by the Monarchs each reign. A term of
office is defined as two calendar years and may be
renewed at the end of each reign. A term of office is
defined as two calendar years. There is no limit to
the number of consecutive terms the office may be held
provided the chronicler wishes to remain in their
office and continues to have the support of their
seneschal. Notice of warrant will be sent either
electronically or hard copy as is appropriate to the
group chronicler.
6.2.2 The following items must be received by the
Kingdom Chronicler before the person's name is added
to the warranting roster:
6.2.2.2.2 Name of Publication
6.2.2.2.3 Publication periodicity (monthly for
Baronies and either monthly, bimonthly, or quarterly
for smaller groups)
6.2.2.2.4 Applicant's SCA and legal names
6.2.2.2.6 Applicant's address, telephone number, and
optionally, email address
6.2.2.2.7 A statement denoting how much of the
applicant's personal information (legal name, phone
number, personal email address) may be posted on the
online chronicler roster
6.3.1 All submissions must be received by the
Chronicler no later than midnight of the first day of
the month preceding the publication month (i.e.-
December 1 for January Acorn.)
6.4.3.8 Autocrat's name (both SCA and legal),
address, phone number (including area code),
membership number and expiration date and email
address (if available). If there is a deputy Autocrat
for the event, list only one name on this form.
6.4.3.9 Seneschal's name (both SCA and legal), phone
number, and email address. If there is a Sponsoring
Group listed, the Seneschal of the Sponsoring Group
must be listed here.
6.5.2 All registered events may have the following
minimum information printed in the Event Specifics
section of The Acorn up to one year in advance, space
permitting: Event name, date(s), group holding event,
location of event (City and State), Autocrat's name
(both SCA and legal), address, phone number, email
address, type of fighting activities, site
restrictions, and a web site address. Any other
information desired to be published in advance of the
flyer may be purchased at the advertising rates.
6.5.3.4 Autocrat: Autocrat's Society name, legal
name, address, and telephone number. The autocrat's
email address may also be included if publication of
the address is desired.
6.11.7.2 Name of the Chronicler (both SCA and
legal).
6.11.9.1 Statement of Ownership: This statement must
appear in each issue of a publication which is
produced by an organization of the SCA, Inc., but
which is not published as a function of the Registry
mailing list:
"This is the (Name of Publication), a publication of
the (Group/organization name) of the Society for
Creative Anachronism, Inc. (Name of Publication) is
available from (legal name and address of chronicler).
Subscriptions are $____ per year. Payment for
subscriptions should be sent to the chronicler; checks
should be made to (Group Name, SCA, Inc.). This
newsletter is not a corporate publication of the
Society for Creative Anachronism, Inc., and does not
delineate SCA policies.
(c) Copyright (Year), Society for Creative
Anachronism, Inc. For information on reprinting
letters and artwork from this publication, please
contact the Chronicler, who will assist you in
contacting the original creator of the piece. Please
respect the legal rights of our contributors."
The italicized portion of the statement of ownership
can be deleted for those publications that are wholly
funded by the group or by fund-raising activities.
6.11.9.3 Regnum: A listing of local officers: This
shall include their name (both SCA and legal), full
address, and phone number (with area code). Email
addresses may also be included at the officer's
request. For those groups that are part of a Barony,
such as Cantons and Colleges, the Baronial Regnum must
be published every other issue.
6.11.11.1 You must have specific permission from
each person whose contact information (legal name,
address, phone number, personal email address) appears
in the newsletter to publish that information
electronically.
Lady Courtney de Houghton
Clerk of Law
Kingdom of Atlantia, SCA
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