[MR] A suggestion - was: Re: The importance of pre-reg

[Ludwig Gantner]

Emailing the autocrat that your are planning to come to an event is a good
idea. When I autocrated Assessment in June, I received lots of emails from
people who were thinking about coming.

Most of those that emailed, did also come to the event. This helped a lot in
planning out available space and definitely the usage of Porta-Js, which are
very expensive by the way.

The important thing to remember for the autocrat is just to let people know
that they are not officially registered until the pre-req check has been
received. That's especially important for things like feast.

Another important thing about pre-req is that besides smaller groups who
need the money, bigger groups will think twice about things like Feast if
there are not enough pre-reqs. Refunds really should not be a problem since
they can all be written soon after the event.

Many events offer incentives like lower prices for pre-reqing. Since it is
so important, what other incentives are people using?

Good rule of thumb- Autocrats need as much info as possible to be able to
organize the most out of their events. So if you're planning on going- you
should pre-req. If you're a 'maybe' still let them know.

In service,
Ludwig


Ludwig von Osterreich
Chancellor of House Darkspire
Black Diamond Baronial Rapier Champion



-----Original Message-----
From: atlantia-bounces at atlantia.sca.org
[mailto:atlantia-bounces at atlantia.sca.org] On Behalf Of Lady Rhiannon of
Berra
Sent: Thursday, October 26, 2006 1:00 PM
To: atlantia at atlantia.sca.org
Subject: Re: [MR] A suggestion - was: Re: The importance of pre-reg

I think it's a good idea, except for one small issue.  Many of the
smaller groups depend on the mnoey for pre-regs to fund their events.
An email does very little to fatten the coffers for things that must
be paid for prior to arrival (such as porta-castles).

If you're even thinking you might want to go, why not pre-reg or ask
the autocrat what the refund policy is for that group?  If it's
liberal enough, you may be able to pre-reg and if you ned up not
going, request a refund.

Yes, it's an extra step; but your cash might help an event get off the
ground.  You never know.

Lady Rhiannon of Berra

On 10/26/06, Kelly Keck <kellylynne at gmail.com> wrote:
> I think that's an excellent idea. I'd be really curious to hear whether
any
> groups have tried anything like that and if it has resulted in better
> estimates of actual turnout.
>
> Adriana
>
> On 10/26/06, Siegfried <crossbow at freeshell.org> wrote:
> >
> > IOne idea that was passed around my Barony at one point, and that I
> > really like ... is the idea of an 'Email save-the-space' ... ok, bad
> > terminology.
> >
> > But, allow people to email the troll and just say:  "I plan on coming."
> >   In fact, encourage it.  Encourage preregs as well.  But if you
> > can't/won't prereg, send an email.
> >
> > Sure, some percentage of those people aren't going to show up.  But take
> > that into account, remove say 25% of that number, and base your 'how
> > many people' estimates on that.
> >
> >
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Gina MacNeill
AKA Lady Rhiannon of Berra, CP

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