[Atlantia-Announce] Waiver Secretary: Job Announcement

[Atlantian Seneschal]

Posted on behalf of the Kingdom Waiver Secretary.

Greetings to all,

As I will have been 4 years in office come February, I am putting out the
call for interested candidates for the Waiver Secretary position, to take
office starting in that month.

Interested candidates should email the Kingdom Seneschal at
seneschal at atlantia.sca.org.

If you have any questions about the position, feel free to reach out to me
at waivers at atlantia.sca.org (or the Kingdom Seneschal).

YIS,
Abe (Kingdom Waiver Secretary)

----------------------------------------

The Kingdom of Atlantia is seeking candidates for the position of Waiver
Secretary.  This is a warranted 2-year term of service, and is an Officer
of State position reporting to the Atlantian Kingdom Seneschal.

The duty and responsibility of the Waiver Secretary centers around
supervising and coordinating the collection and storage of signed waivers
in accordance with corporate policies.  This include (but is not limited
to) the following responsibilities:

- Read and understand corporate policies, and keep apprised of any changes
pertaining to the collection and storage of signed waivers.
- Assist the Kingdom Seneschal in publishing and maintaining Kingdom waiver
submissions policies, and clear guidance on waiver submissions.
- Instruct group seneschals on waiver submissions duties. Publish and
update forms used by group seneschals for the submission of signed waivers.

- Maintain and publish a U.S. Postal mailing address, phone number, and
e-mail address for contacting the Kingdom Waiver Secretary.

- Notify the seneschal of a hosting group if waiver materials have not been
received for an event or fighter practice period by the due date.
- Notify the Kingdom Earl Marshal in the event that fighter practice waiver
materials have not been received by the due date.
- At his or her own discretion, approve requests for release from waiver
submissions requirements (and notify the Kingdom Seneschal of such) due to
catastrophic loss of waiver materials.
- In the event that event waiver materials have not been received by the
end of all officially granted grace periods, and no release from waiver
submissions requirements has been approved, refer the group to the Kingdom
Seneschal or Kingdom Earl Marshal for sanctions due to noncompliance with
waiver submissions policies. Notify the Kingdom Seneschal and seneschal of
the hosting group, or Kingdom Earl Marshal and marshal of the hosting
group, when waiver materials have been received.

- Store all submitted waiver materials, including event waivers and fighter
practice waivers, in an organized manner.
- Hold all submitted adult event or fighter practice waivers for a minimum
period of seven years, and hold all submitted minor event or fighter
practice waivers for a minimum period of twenty years.
- Destroy waiver materials once the required holding period has elapsed,
and document that they have been destroyed.
- Document the status of event or fighter practice waivers (pending, filed,
late, or lost), as well as for what length of time waivers from a
particular event or fighter practice period have been stored.
- Make waiver materials for any filed event or fighter practice accessible
as requested by the Kingdom Seneschal.
- Submit a quarterly report to the Kingdom Seneschal on the status of
waivers in the Kingdom.

(Please see Section 1.8.1 of the Kingdom Book of Policy for the complete
duties of the Waiver Secretary.)

This is an unpaid position.  Applicants should be paid members of the
Society and have easy access to phone, computer, mail and e-mail.
Experience with Google Docs is a plus.
Applicants should also have sufficient storage space for maintaining
hardcopy waiver materials, which amounts to approximately 10 bankers' boxes
worth.

Within ten (10) days of installation, the new Waiver Secretary must present
their membership information demonstrating their membership is current
through the end of their initial term of office.

-- 
Yours In Service,
Abe Akirakeiko
Kingdom Waiver Secretary
-- 
Seneschal, Kingdom of Atlantia
seneschal at atlantia.sca.org
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